Morse v. Secretary of Department of Health & Human Services
Full Opinion (html_with_citations)
OPINION AND ORDER
Ms. Jennifer Morse and respondent previously reached a settlement as to a stipulated awai'd for her claim for compensation under the National Childhood Vaccine Injury Act of 1986, 42 U.S.C. §§ 300aa-1 to -34 (2006) (the Vaccine Act). Respondent nonetheless disputed a poiâtion of petitionerâs request for attorneysâ fees and costs. The special master assigned to this case reduced petitionerâs requested award of expert costs. Now pending befare the court is petitionerâs motion for review of the special masterâs June 5, 2009 decision on attorneysâ fees and costs (Fees Opin.). For the xâeasons stated below, the court affirms the special mastei*âs decision.
BACKGROUND
I. Litigation History
Ms. Morse filed a claim under the Vaccine Act on March 30, 2005 alleging injuries related to her hepatitis B vaccination. The case
II. Fees and Costs Not in Dispute
Respondent United States did not object to the reasonable attorneysâ fees requested by Ms. Morse for litigating her claim, and, subsequently, for litigating her attorneysâ fees and costs application before the special master, in the total amount of $40,894.20.
III. Costs in Dispute
The parties disagreed, however, as to the reasonable total costs of the experts employed by petitioner in this litigation. Petitioner reported costs for the services of two medical experts, Dr. Sherri Tenpenny and Dr. Thomas Morgan. In the initial application for costs submitted by petitioner, Dr. Tenpennyâs services were billed at $14,522.50, for 44.5 work hours, and Dr. Morganâs services were billed at $1750, for five work hours.
Dr. Tenpennyâs invoice includes only three line items. The first line item is for 43.5 work hours, at $325 per hour, described as âExpert Witness testimony: Review of records, medical literature, draft report and discussion with [counsel].â Petâr Fees Appl. Tab B at 22. The second line item is for one work hour for âPhone discussion with [counsel].â Id. The third line item is for $60 for the purchase of an article titled âVariants and differential diagnosis of Guillain-BarrĂŠ syndrome.â Id. at 22-23. Petitioner included in her fee application a nine-page document authored by Dr. Tenpenny, which appears to be a commentary on Ms. Morseâs medical records, titled âcase notes.â Id. Tab D. Respondent questioned âwhether it was reasonable for petitioner to engage two experts to review this case,â and raised other concerns regarding the qualifications of Dr. Tenpenny and the total hours billed by Dr. Tenpenny. Respât Fees Resp. at 5-6.
Petitioner filed the curriculum vitae of Dr. Tenpenny one week after respondent questioned Dr. Tenpennyâs qualifications as an expert. On the same day, petitioner filed a reply to respondentâs response to petitionerâs attorneysâ fees and costs application. In her reply, petitioner reviewed the early stages of this litigation, when causation of Ms. Morseâs vaccine injury and the need for expert analysis of that issue were contested by the parties. Petitioner further explained why Dr. Tenpenny, one of Ms. Morseâs treating physicians, was engaged as an expert, and the role she played in resolving this litigation. Petitioner defended Dr. Tenpennyâs qualifications to serve as an expert in this matter, and suggested that the hours billed were reasonable to âfully review all of the medical records and to fully review all of the literature to determine whether she could support a link between [petitionerâs] vaccine and her injury.â Petâr Fees Reply at 8.
Petitioner also defended the costs expended on Dr. Morganâs services, which were billed at $350 per hour. Dr. Morgan is a neurologist, and was therefore better able to discuss the neurological injuries alleged by Ms. Morse. According to petitioner, Dr. Morganâs expertise supplemented that of Dr. Tenpennyâs, and â[e]aeh expert provided unique services.â Petâr Fees Reply at 10. Petitioner noted that respondent has sometimes engaged more than one expert in a vaccine ease. Petitioner further concluded
After the parties failed to settle the dispute over expert costs, petitioner requested leave âto file relevant evidence which will clarify Dr. Tenpennyâs invoice.â Petâr March 3, 2009 Mot. at 1. Petitioner stated in her clarification that forty work hours were spent by Dr. Tenpenny reviewing medical records. Petâr April 14, 2009 Clarification at 3. Petitioner related that Dr. Tenpenny typically âreview[s] 25-30 pages of medical records per hour.â Id. The other 4.5 work hours were spent reviewing one article and in discussions with counsel. Id. Petitioner also indicated that Dr. Morgan billed relatively few hours, as a second expert, because he ârequired only 5 hours to confer with Dr. Tenpenny, review her findings, and complete his independent research.â Id. at 4.
IV. The Special Masterâs Reasonable Expert Costs Determination
The special master reviewed Dr. Tenpen-nyâs invoice that was submitted as part of petitionerâs initial application for attorneysâ fees and costs and found that the invoice was deficient because it was not a âdetailed invoice];] created contemporaneously.â Fees Opin. at 5. The special master also noted that petitionerâs description of the type of work performed by Dr. Tenpenny evolved over time. Id. Because of the confusing nature of the invoice and subsequent, varying explanations by Ms. Morse, as well as the lack of detail in the invoice, the special master concluded that petitioner had not met her burden of showing that Dr. Tenpennyâs billed costs were reasonable. The special master nonetheless estimated that â[a] reasonable number of hours for Dr. Tenpennyâs activities is 13 hours.â Id. at 6. The special master found that an additional work hour would be reasonable for one telephone conversation with counsel and the review of one relevant article. Thus, the special master awarded petitioner costs for fourteen hours of work performed by Dr. Tenpenny.
The special master stated that Dr. Morganâs invoice also lacked detail as to work hours per task and the date when each task was performed. In particular, the special master noted that Dr. Morganâs invoice did not confirm (or refute) petitionerâs claim that Dr. Tenpennyâs work was reviewed by Dr. Morgan and that her efforts streamlined his tasks. The special master concluded that, despite the lack of detail in the invoice, the hours billed by Dr. Morgan and his billing rate were reasonable. The special master expressed reservations concerning petitionerâs decision to engage Dr. Tenpenny, in addition to Dr. Morgan, but judged that the adjusted costs of Dr. Tenpenny and the requested costs of Dr. Morgan were reasonable for this type of ease. Thus, the special master awarded Ms. Morse $4550 for Dr. Ten-pennyâs services (fourteen work hours at $325 per hour) and $1756.85 for Dr. Morganâs services (five work hours at $350 per hour).
DISCUSSION
I. Standard of Review
This, court has jurisdiction to review the decisions of a special master in a Vaccine Act case. 42 U.S.C. § 300aa-12(e)(2). As defined by Vaccine Rule 13(b) of the Rules of the United States Court of Federal Claims (RCFC), an award of attorneysâ fees and costs is âa separate decisionâ subject to review by one of the judges of this court. âUnder the Vaccine Act, the Court of Federal Claims reviews the decision of the special master to determine if it is âarbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law[.]â â de Bazan v. Secây
This court uses three distinct standards of review in Vaccine Act cases, depending upon which aspect of a special masterâs judgment is under scrutiny:
These standards vary in application as well as degree of deference. Each standard applies to a different aspect of the judgment. Fact findings are reviewed ... under the arbitrary and capricious standard; legal questions under the ânot in accordance with lawâ standard; and discretionary rulings under the abuse of discretion standard.
Munn v. Secây of Depât of Health & Human Servs., 970 F.2d 863, 870 n. 10 (Fed.Cir.1992).
The special masterâs determination of reasonable attorneysâ fees and costs in a Vaccine Act case is a discretionary ruling that is entitled to deference from this court. See, e.g., Saxton ex rel. Saxton v. Secây of Depât of Health & Human Servs., 3 F.3d 1517, 1521 (Fed.Cir.1993) (stating that âfee determinations are within the discretion of a trial forum and are entitled to deferenceâ) (citations omitted); Wasson by Wasson v. Secây of Depât of Health & Human Servs., 24 Cl.Ct. 482, 483 (1991) (âA request for attorneysâ fees and expenses should not result in another extensive proceeding, and the special master is given reasonably broad discretion when calculating such awards.â (citing Hensley v. Eckerhart, 461 U.S. 424, 437, 103 S.Ct. 1933, 76 L.Ed.2d 40 (1983))), aff'd, 988 F.2d 131, 1993 WL 18492 (Fed.Cir.1993) (table). The special master is tasked with deciding whether âthe hours spent [by an expert] on the ease were reasonable.â Wilcox v. Secây of Dept. of Health & Human Servs., No. 90-991V, 1997 WL 101572, at *4 (Fed.Cl. Feb. 14, 1997). âThe special master is afforded wide discretion in determining the reasonableness of costs, as well as attorneysâ fees.â Perreira v. Secây of Dept. of Health & Human Servs., 27 Fed.Cl. 29, 34 (1992), aff'd, 33 F.3d 1375 (Fed.Cir.1994).
When considering a request for attorneysâ fees and costs, an expertâs billed costs should be reduced from the amount requested when the expertâs billed hours are excessive in the context of the issues being litigated. See, e.g., Hensley, 461 U.S. at 434, 103 S.Ct. 1933 (âCounsel for the [requesting] party should make a good faith effort to exclude from a fee request hours that are excessive, redundant, or otherwise unnecessary, just as a lawyer in private practice ethically is obligated to exclude such hours from his fee submission.â); Kantor ex rel. Kantor v. Secây of Dept. of Health & Human Servs., No. 01-679V, 2007 WL 1032378, at *2 (Fed.Cl.Spec.Mstr. Mar. 21, 2007) (âAs with attorneysâ fees, time expended by medical experts should be reasonably allocated.â (citing Crossett v. Secây of Dept. of Health & Human Servs., No. 89-73V, 1990 WL 293878, at *4 (Cl.Ct. Aug. 3, 1990))); Hines ex rel. Sevier v. Secây of Depât of Health & Human Servs., 22 Cl.Ct. 750, 754 (1991) (âThe special master is within his discretion in reducing hours that are duplicative, padded, spent on unrelated matters, or not âreasonably expended.ââ (quoting Griffin & Dickson v. United States, 21 Cl.Ct. 1, 11 (1990))). Petitioner bears the burden of proving that her expert costs are reasonable. E.g., Preseault v. United States, 52 Fed.Cl. 667, 670 (2002) (citations omitted); Kantor, 2007 WL 1032378, at *2 (âFinally, as purveyor of the burden of proof, Petitioner bears the burden of substantiating an expertâs hours and the rate requested.â (citing Kupems v. Secây of Dept. of Health & Human Servs., No. 01-60V, 2006 WL 3499516, at *4 (Fed.Cl. Spec.Mstr. Nov. 17, 2006))). Although a special master may allow a petitioner to supplement an inadequate attorneysâ fees and costs application, âit remains counselâs responsibility to submit proof sufficient to support the point in issue.â Saunders v. Secây of Dept. of Health & Human Servs., 26 Cl.Ct. 1221, 1226 (1992), aff'd, 25 F.3d 1031 (Fed.Cir.1994); see also Savin ex rel. Savin v. Secây of Health & Human Servs., 85 Fed.Cl. 313, 317 (2008) (stating that âthe request for fees must be complete when submittedâ) (internal quotations and citation omitted).
II. Petitionerâs Allegations of Error
Petitioner raises three challenges to the special masterâs attorneysâ fees and costs award, all focused on the determination of reasonable costs for Dr. Tenpennyâs services. First, Ms. Morse asserts that Dr. Tenpennyâs invoice comported with Vaccine Act guidelines and norms, and that the special master abused his discretion by rejecting that invoice as deficient. Second, petitioner contends that the special master abused his discretion when he determined that only thirteen hours were required for Dr. Tenpennyâs review of Ms. Morseâs medical records. Third, Ms. Morse argues that the special master abused his discretion when he trivialized or ignored evidence of the volume and complexity of the work performed by Dr. Tenpenny. The court addresses each of these arguments in turn.
A. Dr. Tenpennyâs Invoice
Petitioner states that â[rjequiring detailed, contemporaneous time records of medical experts ... is notâand never has beenâstandard practice in the Vaccine Program.â Petâr Mot. at 8. The special master, relying in part on guidelines provided practitioners by the United States Court of Federal Claims Office of Special Masters, faulted Dr. Tenpennyâs invoice because it did not include a breakdown of hours per task, or dates she worked on Ms. Morseâs claim, and because it was not created until the end of the ten-month period during which her services were performed. Fees Opin. at 5 & n.l. The guidelines cited by the special master do not clearly indicate the level of detail required in the invoices of medical experts. These guidelines do state, however, that costs must be explained:
Such expenses, if not self-explanatory, should be explained sufficiently to demonstrate their relation to the prosecution of the petition.
United States Court of Federal Claims Office of Special Masters, Guidelines for Practice under the National Vaccine Injury Compensation Program § XIV(A)(4), at http://www. uscfc.useourts.gov/vaccine-programoffice-special-masters Cast visited Oct. 16, 2009).
If the special master had relied only on an extremely rigorous and, perhaps, unreasonable interpretation of the guidelines provided to practitioners in Vaccine Act cases, the court might agree with petitioner that the special master âhas punished the petitioner for failing to follow a non-existent rule.â Petâr Mot. at 9. The special master, however, after reviewing an invoice containing three line items set forth in only three lines, concluded that Dr. Tenpennyâs invoice was deficient and a clear example of how a more detailed invoice âfacilitates an understanding of the expertâs work.â Fees Opin. at 5. The special master was especially troubled by the line item of 43.5 work hours for âExpert Witness testimony: Review of records, medical literature, draft report and discussion with [counsel].â Petâr Fees Appl. Tab B at 22. After petitionerâs counsel presented conflicting explanations of Dr. Tenpennyâs invoice over the course of several months, the
The court also agrees that petitionerâs subsequent efforts to explain Dr. Tenpennyâs invoice did not cure the defect in the invoice. Even considering the clarifications provided by counsel, the special master did not abuse his discretion in rejecting the record before him as inadequate justification for the 44.5 hourâs of medical expert services provided by Dr. Tenpenny. The court agrees that the evidence before the special master was not persuasive as to the reasonableness of Dr. Tenpennyâs billed hours. See Wilcox, 1997 WL 101572, at *4 (stating that âa clear and complete picture must be painted to enable the court to see and understand how and why the expert spent the claimed hoursâ). When confronted with a deficient record of costs provided by Ms. Morse, the special master properly relied on his experience and estimated a reasonable number of hours for Dr. Tenpennyâs services. See, e.g., Rodrigtiez ex. rel. Rodriguez v. Secây of Depât of Health & Human Servs., No. 06-559V, 2009 WL 2568468, at *22 (Fed.Cl.Spec.Mstr. July 27, 2009) (rejecting an inadequately detailed invoice and estimating reasonable expert witness costs); Sabella v. Secây of Depât of Health & Human Servs., 86 Fed.Cl. 201, 223 (2009) (âWhere petitioner has failed to provide adequate documentation to support the costs petitioner claimed, the court finds no abuse of discretion in the special masterâs determination [of the number of expert work hours typically required for the tasks performed].â).
B. The Thirteen Work Hours Estimate
Petitioner suggests that the records in this case were âextraordinarily complex and extensive.â Petâr Mot. at 10. Petitioner also reports that her symptoms âmystifiedâ her treating physicians, and that Dr. Tenpen-nyâs analysis of Ms. Morseâs records required an amount of time âhigher than usual in Vaccine Program eases.â Id. at 12-13. Petitioner argues that forty hours, not thirteen hours, were reasonable for Dr. Tenpennyâs review of Ms. Morseâs medical records.
The special master relied on his experience with other Vaccine Program cases to estimate a reasonable number of work hours for the review of Ms. Morseâs medical records. The United States Court of Appeals for the Federal Circuit has endorsed this practice. Saxton, 3 F.3d at 1521-22. The special master conceded that Ms. Morseâs records include âreports from many doctors,â but reasoned that a review of those records should have focused on events in temporal proximity to her hepatitis B vaccination. Fees Opin. at 7. The special master concluded that â[a] reasonable, if conservative, number of hours for reviewing Ms. Morseâs medical records and simultaneously preparing a chronology is 13 hours.â Id.
Petitioner did not cite to a single decision of this court or the Federal Circuit wherein forty hours, or any number of hours close to forty hours, was held to be a reasonable number of work hours for the review and analysis of medical records in a Vaccine Act case. The special master explained his estimate of thirteen hours, and relied upon his experience with Vaccine Act cases. Petitioner has not shown that the special masterâs estimate was the product of erroneous fact finding, misinterpretation of law, or error of judgment. Kingsdown Medical, 863 F.2d at 876. The court sees no abuse of discretion in the special masterâs estimate of thirteen hours, or in his overall conclusion that the reasonable cost for Dr. Tenpennyâs services was $4550.
C. Dr. Tenpennyâs Case Notes
Finally, petitioner argues that the special master misjudged the value of Dr. Tenpen-nyâs services because he failed to consider all of the evidence submitted by petitioner. In particular, petitioner points to three pages attached to Ms. Morseâs attorneysâ fees and costs application, wherein Dr. Tenpenny pro
The special master did not specifically mention the untitled three-page âproblemsâ and âfavorâ document in his estimate of a reasonable number of work hours for Dr. Tenpenny. The special master noted that Dr. Tenpennyâs invoice and communications with counsel had produced confusion and misunderstanding as to the tasks she had completed and the allocation of the 44.5 work hours she claimed to have devoted to this case. Fees Opin. at 6. The special master also noted that either Dr. Tenpenny had not written a report of her findings, or, if she had, her report had not been filed to substantiate her work hours. Id. Instead, the special master referred to âa six-page chronology of medical recordsâ in the record before him. Id. In reference to Dr. Morganâs services, the special master also noted that petitioner âasserted that Dr. Tenpenny provided her summary to Dr. Morgan and that Dr. Tenpennyâs summary permitted Dr. Morgan to work more quickly.â Id. at 8. Upon this record, the special master concluded that âa reasonable amount of time for all Dr. Ten-pennyâs work in this case is 14 hours.â Id. at 7.
The special master devoted much of his discussion of Dr. Tenpennyâs work to his consideration of petitionerâs clarification of Dr. Tenpennyâs invoice. This clarification attempted to justify forty of the billed hours by dividing 1660 pages of Ms. Morseâs medical records by a reviewing rate of 27.5 pages per hour. Petâr April 14, 2009 Clarification at 3. The special master was not persuaded that this methodology produced a reliable estimate of the reasonable hours of expert services provided by Dr. Tenpenny.
Upon review of the record, the court finds that the special master did not abuse his discretion in his analysis of the evidence before him justifying Dr. Tenpennyâs work hours. Dr. Tenpennyâs invoice presented in a single line item a charge for 43.5 undifferentiated work hours, described as âExpert Witness testimony: Review of records, medical literature, draft report and discussion with [counsel].â Petâr Fees Appl. Tab B at 22. Petitioner then presented conflicting reports to the special master of Dr. Tenpennyâs tasks. In the end, petitioner supported her attorneysâ fees and costs application with a clarification that identified forty work hours for medical records review, and 4.5 work hours for reading an article and discussions with counsel. Petâr April 4, 2009 Clarification at 3. No specific mention of the three-page âproblemsâ and âfavorâ document is made in petitionerâs clarification, and no hours are attributed solely to the production of this document.
In the special masterâs opinion, as in petitionerâs final clarification of Dr. Tenpennyâs invoice, the analysis of the hours reasonably required for Dr. Tenpennyâs services is set forth without specifically mentioning the âproblemsâ and âfavorâ document, an untitled document whose significance is not immediately apparent to the reader. If the three-page âproblemsâ and âfavorâ document had great significance in Ms. Morseâs application for attorneysâ fees and costs, petitioner bore the burden of pointing this out to the special master, because petitioner bears the burden of proving that her requested costs are reasonable. E.g., Preseault, 52 Fed.Cl. at 670 (citations omitted); Kantor, 2007 WL 1032378, at *2 (âFinally, as purveyor of the burden of proof, Petitioner bears the burden of substantiating an expertâs hours and the rate requested.â) (citation omitted). The special master determined, after allowing pe
III. Remand
Petitioner requests that âher case be remanded to the special master for an assessment of appropriate attorneysâ fees for her motion for review.â Petâr Mot. at 16. The Vaccine Rules of this court allow for such a remand after the court has reviewed a special masterâs decision on fees and costs, without regard for the merit or success of petitionerâs motion for review: âFollowing review by an assigned judge of a special masterâs decision on attorneyâs fees and costs under Vaccine Rule 13, a request for any additional fees and costs relating to such review may be decided either by the assigned judge or by the special master on remand.â RCFC Vaccine Rule 34(b). The court therefore remands this case to the special master for consideration of petitionerâs request for attorneysâ fees and costs related to the filing of her motion for review.
CONCLUSION
For all of the above reasons, the court holds that the special masterâs attorneysâ fees and costs award to petitioner was not an abuse of his discretion.
Accordingly, it is hereby ORDERED that
(1) Petitionerâs Motion for Review, filed on July 6, 2009, is DENIED;
(2) The decision of the special master is AFFIRMED;
(3) The Clerkâs office is directed to ENTER judgment in accordance with the special masterâs decision of June 5,2009;
(4) Pursuant to RCFC Vaccine Rule 34(b), this ease is REMANDED to Special Master Christian J. Moran for consideration of petitionerâs request for additional attorneysâ fees and costs related to the filing of her motion for review; and
(5) The parties shall separately FILE any proposed redactions to this opinion, with the text to be redacted clearly marked out or otherwise indicated in brackets, on or before November 6, 2009.
. A reduction of $ 115 was agreed to by the parties and is reflected in the $40,894.20 figure.
. Dr. Morgan's invoice was in the amount of $1750. The special master's addition of $6.85 is for a package delivery cost related to Dr. Morganâs services. Pet'r Fees Appl. Tab A at 50.
. The special master noted the third line item in Dr. Tenpenny's invoice, $60 for the purchase of an article, but did not discuss this $60 line item in the section of the fees opinion setting forth the special master's determination of the reasonable costs of Dr. Tenpenny's services.